Enter batch customer transactions

Find this screen

Open: Customers > Enter transactions > Batched Sales Transactions.

How to

Create a batch header

1. Click New in the Batch headers section.
2. Enter the details of the batch:
   1. Batch Title - enter a description of the batch.

   2. Batch type - select the type of transactions from the drop-down list.

      All transactions in the batch must be the same type.

   3. Number of entries - enter the expected number of transactions.
   4. Batch total - enter the expected total value of the transactions.
3. Click OK to save.

Add transactions

The batch transactions section shows you the details of the transactions for the selected batch header item.

1. Select a Batch header item.
2. Click Add. The relevant transaction screen opens. Enter and Save the transaction details.
3. Add the remaining transactions until the total value and total number of transactions match the batch header.

The transaction details are not posted when the transaction screen is saved, only when the batch is committed.

Edit the batch header

1. Select a Batch header.
   1. Click Edit and make the required changes.
2. To remove a batch and its transactions, click Delete.

3. Check the number of transactions and the total value still matches the transactions.

   If they don't, edit the transactions in the batch.

When you delete a batch header, the header and the transactions in the batch are removed.

Edit the transactions in the batch

1. Select a Batch header.
2. Edit a transaction:
   1. Select the transaction.
   2. Click Edit and make the required changes.
3. To remove the transaction from the batch, click Delete.

4. Check that the batch header still matches the transactions in the batch.

   If it doesn't, edit the batch header.

Commit (post) the batch

This posts all the transactions in the batch to the nominal accounts and updates the customer account.

1. Select the completed batch from the list of batch headers.
2. Click Commit.

If the number of transactions and total values don't match, either:

• Change the transactions in the batch.
• Edit the header until the values match.

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Useful info

Using batch transactions

Use this to enter your transactions in groups rather than one at a time. This is useful if you want to see what you have entered and make changes before the transactions are posted.

You create a header where you specify the type of transaction, invoice, credit note, etc, and the total number of transactions in the batch. You then enter the details of each transaction. When you are ready, you commit the batch which posts all the transactions.

Each batch can contain transactions for a mixture of customers and in a mixture of currencies.

If you want to review, amend or commit a batch someone else has created, use the Batch Transaction Manager.

Batch transaction manager

Use the Batched Sales Transactions (Manager) to enter, review, edit or commit batches that were created by other Sage 200 users, rather than just the batches that you have created.

This is useful, if you want to check transactions before they're posted.

What if I make a mistake

To maintain the integrity of your data, you can't delete transactions once they're posted. However, you can make corrections which creates a reverse transaction with the same details as the original and a new transaction with your changes.

See Correct posted customer transactions.